Microsoft Word Formatting Guide: Tips for Formatting Word Documents

Microsoft Word can be a life saver if used the right way. We are all dependent on this amazing software in one way or the other. For someone whose daily office routine revolves around working with Word, one can imagine the frustration of being not able to format your documents in a more productive manner.

Learning a few basic tips and tricks for getting your way around formatting your Word documents can mean a world of a difference. All you need is to learn how certain tools work in the software and you’ll be handling your documents like a pro in no time.

Sep 05, 2017  If you have Word 2013 from Office 365, you should be able to choose the Red Orange color scheme just by clicking on it. On the Design tab, click the Colors button and scroll down to the Red Orange. White is the color that is considered the most neutral of all colors. Other colors in the neutral palette include brown, tan, gray, and black. 1 person found this useful.

Microsoft Word Tips: Help with Document Formatting in Microsoft Word

In this article, we’ll have a look at some formatting tips in Microsoft Word, which will help you grasp a better understanding of editing your documents.

Gold Color In Microsoft Word

The 3 Types of Word Formatting

For us, formatting goes something like this. Words make sentences, which in turn creates paragraphs. Eventually, paragraphs turn into pages and so on and so forth. However, your Word software thinks in a very different way. In every document, Word makes up three levels so to speak.

• Sections
• Paragraphs
• Characters

Basically, while editing or writing up a document in Word, you are working around these three levels.

The Hidden Characters

Ever notice the musical signs with your text in an MS Word document? That’s when you accidentally turn on the hidden characters feature. That sign is actually called the paragraph mark. You can find it on the main navigation menu, under the Home toolbar. Hit the ‘Paragraph’ symbol to show/hide the hidden characters in your document.

You’ll notice the text in your document get modified with lots of dots and separators. That’s how Word works; it uses up characters even for the spaces you insert between words. It’s like seeing inside the mind of a Word processor!

Modified Multiple Choice The Color Orange Denotes

If you find it a bit too distracting, simply turn off the Hidden Characters feature by hitting the Paragraph symbol once again.

The Paragraph

The Color Orange Denotes In Microsoft Word List

Probably one of the most important features in a Word document. Getting to know about the paragraph will certainly help you better understand how formatting works. The (¶) sign denotes the Paragraph and it basically holds all the information on formatting within the sentence structure you’re working on.

Ever had your paragraph go all messed up just because you copied and pasted the same text in a different window? That happens when you fail to select the Paragraph character (unintentionally of course). See how displaying all these special characters in your document is so important? It shows you exactly what you’re working with.

Learn More: How to check readability statistics in Word 2013?

Formatting with the Styles Feature

To keep your formatting consistent over a series of Word documents, you need to get yourself familiar with using Styles as your preferred formatting option. Rather than manually changing each document’s formatting options (font size, font type, color, spacing etc), you can simply apply a pre-defined style in your documents and instruct others who share the same document as well. This helps save time and of course guarantees consistency.

Under the Home menu of the navigation bar, simply choose the style you like the most. Furthermore, you can create your own style, and customize your very own package.

You can choose from either Character style or Paragraph style.

In the end, a simple advice is to keep a backup copy of whichever document you’re working on. Losing all the hard work in a second because of a mishap can be extremely frustrating. Also, when saving your document, always make sure to save in the latest .docx format rather than going for old unsupported formats. Failing to do so can really mess up with your document formatting.

In a previous blog post I talked about the introduction of the new Microsoft Logo.

Another source on the web (sorry, cannot remember where) has pointed out that each of the 4 colors in the new company logo represents a division or product line, and each color is used in that respective product’s logo. So I thought I would explore that here.

The Color Orange Denotes In Microsoft Word

Blue for Windows, Windows Live, Server, SQL Server, Azure (including Cloud), Outlook.com, and Internet Explorer. (The Azure logo has not yet been updated)

Red for Office

Green for Xbox and Xbox Live

and Yellow… hmmm… this appears to be a mystery, could it be….?

What else could yellow be? Unaccounted for in the new logo schemes are:

MSN

MSN usually goes with Bing – both being part of the Online Services Division (OSD). MSN’s current logo is a variation of its venerable butterfly, which in itself is comprised of four colors

Skype and Yammer

Two of Microsoft’s latest Acquisitions, they currently retain their former corporate logos

Dynamics

Microsoft’s software for business includes ERP and CRM systems

Windows Phone

Maybe goes with the blues? Or maybe with the Reds? Neither of these logos appears to be updated.

Visual Studio

The updated Visual Studio appears to be purple, although VS usually goes with Server (which is blue).

This may be similar to how while Office is Red, each of the Office Apps still has their own colors